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FX engine

When your vendor charges in one currency and your customer pays in another, QuoteXelerator converts the prices. This page covers which rate is used, what you enter, and the checks that stop a wrong rate.

Set the currencies

Conversion follows the currencies in the recipe. There is no mode to choose.

  1. Open the Recipes tab and choose View on a draft recipe.
  2. Under Currency & FX Configuration, set the Vendor Currency and the Customer Currency.
  3. Choose Save Changes.
  • Same currency on both sides. The editor shows No FX conversion needed. Line items keep the vendor's currency.
  • Different currencies. The editor shows FX conversion active and the settings described on this page.

Each recipe converts one currency pair. To quote customers in another currency, create a second recipe. See Recipes.

Where the rate comes from

Every conversion uses two rates.

  • The ECB reference rate. QuoteXelerator fetches the European Central Bank rate and checks your rate against it. If no ECB rate is stored for a currency, creating line items fails with a message that exchange rates could not be fetched.
  • Your rate. What the currency really costs you, entered on the card when you create line items.

On a deal, the card asks for your costs in the Conversion Costs step:

  1. Enter Your Exchange Rate: the rate your bank or payment provider gave you.
  2. Enter Additional Fees in the vendor's currency, such as transfer fees or spread.
  3. Check the result. The card shows the ECB reference rate for comparison, your Effective Rate (incl. fees) and the Total Cost.
  4. Choose Apply Costs.

If you hold a currency reserve for the pair, the card also shows your reserve rate next to the spot rate and which one is cheaper. See Currency reserves for when a reserve rate is used.

Margin strategy

The Margin Strategy in the recipe decides what the customer is priced at.

  • Growth (pass savings to customer), the default. The customer is priced at the rate you actually paid, from your reserve or from today's rate plus fees. A good rate lowers the customer's price.
  • Consolidate (keep margin). The customer is priced at today's rate plus fees, and never below the ECB rate. If your reserve was cheaper, the difference stays with you as margin.

You can use both: put them on different recipes. The recipe list shows each recipe's strategy.

FX buffer

FX buffer (%) adds a markup to the customer's exchange rate, so a quote still holds when rates move a little after you send it. It applies under both margin strategies and goes to your margin.

  • Enter a value between 0 and 5. The default is 0, which means no buffer.
  • A buffer only makes the customer's rate higher, never lower.

Rate checks

Before line items are created, QuoteXelerator checks the rates against the ECB rate:

  1. Your exchange rate is plausible. A rate more than 50% away from the ECB rate, in either direction, is refused as a typing error.
  2. Your exchange rate is not too good. Your rate may be better than the ECB rate by your favorable allowance at most. If it is further below, the card asks you to enter a rate of at least the value it shows.
  3. The customer's rate is not too good. The same limit applies to the rate the customer is priced at, after the margin strategy and the FX buffer.

No one can override these checks. The one exception is a rate from a currency reserve under Growth: currency you bought earlier may be cheaper than today's ECB rate, so it is not blocked.

Set the favorable allowance

  1. Open the Currency Reserves tab in the app settings.
  2. Under Favorable allowance vs ECB (%), enter a value between 0.05 and 1. The default is 0.25.

Owners and managers can change it. The setting applies to every recipe in your portal. Keep it small: a bank or provider can beat the ECB rate a little, but a rate far below it is usually a typing error that would price the deal too low.

Drift alerts

After a quote is created, the market can move. QuoteXelerator emails your FX drift recipients when a quote's rate has moved against you. It never changes or blocks a quote. Two settings decide when the email is sent, whichever is reached first:

  • Drift threshold on the Currency Reserves tab: a percentage between 0.1% and 10%. The default is 2%.
  • Alert amount in the recipe: an amount in the customer currency at stake on a single deal. Leave it blank to use the percentage only.

See Notifications for the emails and their recipients.

What the customer sees on the line item

Two switches in the recipe control the line above each line item description:

  • Show list price on line items: the vendor's list price in the vendor's currency.
  • Show exchange rate on line items: the rate used, with four decimals.

Both are on by default. With both visible, a customer can work out your margin. Turn off the exchange rate if that should stay internal.

Limits

  • The ECB is the only rate source. You cannot set your own fixed rates.
  • Each recipe covers one currency pair.
  • Currency settings are locked when the recipe is published.

Where to go next